frequently asked questions

Please provide your event date, venue or location, access and setup times, estimated audience size, room or rooms, event format and the equipment or technical support you think you need. A draft running order, speaker details and information about remote contributors are also helpful. If you are unsure about the equipment, tell us what the event needs to achieve and we can guide you.

The cost depends on the equipment, hire duration, venue, delivery and access requirements, setup time, number of technicians and level of live support. A small meeting using one display has very different requirements from a multi-room conference or hybrid production. We provide a tailored quotation after reviewing the event brief.

Book as early as possible for conferences, multi-day events, busy dates or specialist equipment. Early contact allows time for venue coordination, system design, content checks and rehearsals. Short-notice enquiries may still be possible depending on equipment and crew availability.

Yes. Tell us about the venue, audience, programme, presenters and desired outcome. We will recommend a suitable solution and explain what each element is for.

OSAV provides professional displays and screens, projectors, PA systems, speakers, wired and wireless microphones, event lighting, lecterns, presentation clickers, confidence monitors and equipment for video, recording, streaming and hybrid events. Availability and suitability will be confirmed for your date and brief.

Yes. Equipment is maintained, prepared and tested before the event. Systems are also checked after installation so they are ready before guests or delegates arrive.

Yes

Yes

Yes. Experienced technicians can install, test and operate sound, visuals, presentations, lighting, cameras and hybrid systems throughout the event. Staffing is tailored to the number of rooms, programme and technical complexity.

Yes. Where required, we can work with the organiser and venue team on access, room layout, power, setup schedules and use of any suitable in-house systems.

Yes, subject to the requirements and availability. Tell us the number of rooms, whether sessions run simultaneously, the expected audience in each room and whether content or remote speakers need to be shared between spaces.

Yes. Presentation files can be checked and organised in advance, and our technicians can manage switching, playback, confidence displays and speaker support during the programme.

Requirements vary, but a conference may use a PA system, lectern and wireless microphones, projection or large displays, confidence monitors, presentation switching, stage lighting, timers, recording, cameras and a technician. Panel discussions, audience questions, breakout rooms and remote speakers may require additional systems.

OSAV can integrate common platforms including Microsoft Teams and Zoom. The best approach depends on how remote speakers and audiences will participate, whether sessions are recorded and what interaction is required. Platform accounts, permissions and test calls should be agreed in advance.

Yes. OSAV can provide cameras, audio, video switching, streaming and event recording. Please tell us where the content will be shown, whether it must be available afterwards and who is responsible for speaker permissions and data protection.

Yes, and a scheduled technical test is strongly recommended. It allows audio, video, presentation sharing, permissions and the speaker’s internet connection to be checked before the live session.

OSAV is based in Glasgow and supports events across Scotland, including Glasgow and Edinburgh. For other locations, send us the venue and dates so that delivery, travel, and staffing can be accurately included.

Yes. OSAV supports events in a wide variety of venues. Room layout, loading access, power, ambient light, sound restrictions and setup times can affect the solution, so early venue information is valuable.